Our organization is seeking a highly organized and personable Office Assistant/Receptionist to join our team. As the first point of contact for clients and visitors, you will play a crucial role in creating a welcoming and professional environment. In this position, you will handle a variety of administrative and clerical tasks to ensure smooth daily operations.
Key Responsibilities:
- Greet clients and visitors with a warm and professional demeanor.
- Answer and direct phone calls, take messages, and respond to emails.
- Manage incoming and outgoing mail correspondence.
- Maintain and update office calendars, scheduling appointments as needed.
- Assist with invoicing, processing receipts, and basic bookkeeping tasks.
- Perform data entry, filing, and document organization.
- Monitor and manage office supply inventory, placing orders as needed.
- Support office staff with additional administrative tasks as assigned.
- Will assist in donation collection
Qualifications:
- High school diploma or GED required; associate or bachelor's degree preferred.
- Previous experience in an administrative, receptionist, or clerical role preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer skills.
- Experience with QuickBooks is a plus.
- Strong organizational and time management skills.
- Excellent communication skills, both verbal and written.
- Ability to multitask and work efficiently in a fast-paced environment.
- Professional appearance and a friendly, customer-focused attitude.
This position offers an opportunity to contribute to a dynamic team while developing valuable administrative skills. If you thrive in an organized and client-focused environment, we encourage you to apply!
Job Type: Full-time, Part-time
Pay: $24.00 - $35.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Customer service: 3 years (Required)
- receptionist: 3 years (Preferred)
Work Location: Remote